Free Business Trip Itinerary Template

Plan three days of travel, meetings, contacts and receipts in an editable business trip itinerary. Download it as Excel or Word, or print it to PDF.

Example: a two-night client visit

This is an editable example. Replace the details with your own plans. Reset restores the example.

Your answers save automatically in this browser — nowhere else.

Trip name

Destination(s)

Dates

Travelers

Travel and transfers

Meetings and appointments

Addresses and contacts

Receipts and expenses to keep

Travel and transfers

Meetings and appointments

Addresses and contacts

Receipts and expenses to keep

Travel and transfers

Meetings and appointments

Addresses and contacts

Receipts and expenses to keep

Build the day around fixed times

Enter meetings and departures first, then add travel between them with a realistic buffer. A schedule with no slack is the one that breaks when a meeting runs over.

Keep addresses and contacts in the plan

Write down the exact address, entrance and who to ask for. It saves searching through email on a phone with weak signal in an unfamiliar city.

Note receipts as you go

List each expense you'll need to claim on the day it happened. This template does not store receipts or submit expense reports; check your company's own policy and tool for that.

Free Business Trip Itinerary Template

Example: a two-night client visit

Build the day around fixed times

Keep addresses and contacts in the plan

Note receipts as you go

Choose a trip-specific starting point

Your next trip starts in the group chat. End it here.